At United Colors of Pink (UCP), we believe that trust, compassion, and respect are at the heart of everything we do. Protecting your privacy and personal information is an important part of our commitment to the individuals, families, donors, and communities we serve.

This Privacy Policy explains how we collect, use, store, and protect information when you visit our website, apply for assistance, make a donation, register for an event, or otherwise interact with our organization.

By using our website, you acknowledge the practices described in this policy.

1. Information We Collect

Depending on how you interact with United Colors of Pink, we may collect the following types of information.

Personal Information

• Name, email address, phone number, and mailing address.
• Information submitted through contact forms, volunteer applications, and newsletter subscriptions.
• Event registration and donation information.

Financial Assistance Applications

When you apply for assistance through one of our programs, we may request additional information necessary to determine eligibility and administer assistance, including:

• Personal and contact information.
• Information about financial circumstances and assistance needs.
• Medical documentation confirming a diagnosis or active treatment, when required by the program.
• Documentation supporting applications for funeral or other financial assistance.
• Applicant acknowledgments, authorizations, and electronic signatures.

We aim to request only the information reasonably necessary to evaluate and administer each program.

Automatically Collected Information

When you visit our website, certain technical information may be collected automatically, including your IP address, browser type, device information, pages visited, and website interactions.

This information may be collected through website functionality, security tools, cookies, and analytics services.

2. How We Use Your Information

We collect and use personal information to:

• Respond to questions, messages, and requests.
• Review and process financial assistance applications.
• Verify eligibility and administer our assistance programs.
• Process donations and provide donation acknowledgments.
• Manage event registrations and ticket purchases.
• Coordinate volunteer opportunities and community activities.
• Send newsletters and organizational updates to individuals who have subscribed.
• Maintain website functionality, improve accessibility, and protect against fraudulent activity.
• Fulfill applicable legal and administrative obligations.

Information submitted through assistance applications will not automatically enroll you in our marketing or newsletter communications.

3. Protecting Sensitive Medical and Financial Information

We recognize that individuals seeking assistance may share deeply personal information about their health, financial circumstances, and family situations.

United Colors of Pink is committed to treating this information with dignity, discretion, and respect.

Information collected through our assistance programs is intended to be used only for eligibility verification, application review, program administration, and related obligations.

Access to sensitive application information should be limited to authorized individuals who require it to perform their responsibilities.

We do not use applicants’ medical information for marketing, fundraising stories, or public communications without appropriate permission.

When eligibility verification requires communication with a healthcare provider or program partner, we will obtain any necessary authorizations before requesting or disclosing information.

4. Donations and Event Registrations

When you donate to United Colors of Pink or purchase tickets to a fundraising event, we may collect information necessary to process your transaction and maintain donation or registration records.

Payments may be processed through secure third-party payment providers.

These providers process payment information according to their own applicable privacy and security policies.

United Colors of Pink does not intend to collect or store complete payment card information directly on its website.

Donation information may be used to issue acknowledgments, maintain financial records, and communicate with donors about their contributions.

We will respect your preferences regarding public donor recognition and promotional communications.

5. Newsletter and Email Communications

You may choose to subscribe to our newsletter to receive organizational news, educational resources, upcoming event announcements, and fundraising updates.

We collect and use your email address and any other information you voluntarily provide when subscribing.

We may use a third-party email marketing service to manage our subscriber list and distribute communications.

You may unsubscribe from promotional emails at any time by clicking the unsubscribe link included in those messages or contacting us directly.

Unsubscribing from promotional communications will not necessarily prevent us from sending essential messages related to applications, donations, or event registrations.

6. Cookies, Analytics, and Website Security

Our website may use cookies and similar technologies to support essential functionality, understand website activity, and improve visitors’ experiences.

We may use website analytics tools to help us understand how visitors interact with our content.

We may also use Google reCAPTCHA to protect online forms against spam, fraud, and automated submissions. When enabled, this service processes certain technical and interaction information for security purposes.

You can manage certain cookies through your browser settings. Disabling cookies may affect some website functionality.

7. When We Share Information

United Colors of Pink does not sell personal information.

We may share limited personal information when reasonably necessary to operate our organization and provide our services, including with:

• Authorized individuals responsible for reviewing and administering assistance programs.
• Healthcare providers or program partners, when appropriate and authorized.
• Payment processors and event registration platforms.
• Website hosting providers, form-processing services, and email communication platforms.
• Professional advisers or authorities when disclosure is legally required.

Third-party service providers are expected to handle information in accordance with their applicable privacy and security obligations.

We do not share sensitive applicant information with donors or publish personal stories, photographs, testimonials, or medical information without appropriate permission.

8. Data Security and Retention

We recognize the importance of safeguarding personal information, particularly sensitive medical and financial records.

We aim to maintain appropriate administrative, technical, and organizational safeguards to protect the information entrusted to us.

No method of electronic transmission or storage can guarantee absolute security.

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including program administration, financial recordkeeping, and applicable legal obligations.

Retention periods may vary depending on the type of information and applicable requirements. When information is no longer required, we will take appropriate steps to securely delete or otherwise dispose of it.

9. Your Privacy Choices

We respect your ability to make informed decisions about your personal information.

You may contact us to:

• Request access to personal information we maintain about you.
• Request corrections to inaccurate information.
• Request deletion of eligible personal information, subject to applicable legal and administrative requirements.
• Update your communication preferences.
• Ask questions about how your information is collected, used, or protected.

We may need to verify your identity before responding to requests involving personal or sensitive information.

10. Children’s Privacy

Our website provides information about breast cancer awareness, community activities, and assistance programs.

It is not designed to knowingly collect personal information directly from children under the age of 13.

If we become aware that personal information has been collected from a child in circumstances requiring parental consent, we will take appropriate steps to address the situation.

11. External Websites and Third-Party Services

Our website may contain links to healthcare providers, community resources, fundraising platforms, and other third-party websites.

These organizations maintain their own privacy practices and policies.

We encourage visitors to review the privacy policies of third-party services before providing personal or financial information.

United Colors of Pink is not responsible for the privacy practices of websites or services that we do not control.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our programs, website functionality, technology, or applicable legal requirements.

When changes are made, we will update the effective date displayed at the beginning of this policy.

We encourage visitors to review this page periodically.

13. Contact Us

If you have questions or concerns regarding this Privacy Policy or how we handle your personal information, please contact us.

United Colors of Pink

5435 W. Sunnyside Ave.
Chicago, IL 60630

Email: unitedcolorsofpink@gmail.com

Website: www.unitedcolorsofpink.org

We appreciate the trust you place in United Colors of Pink and remain committed to treating your personal information with care and respect.